Ormitax Solutions B.V. makes every effort to serve clients as well as possible. However, it may occur that a client has a complaint about the practice's operations.

For the handling of your case, you provide personal data to Ormitax Solutions B.V. For example, when you send documents to Ormitax Solutions B.V., call, email, write a letter, or speak to someone from Ormitax Solutions B.V. Ormitax Solutions B.V. considers it important that you know that you can trust Ormitax Solutions B.V. to handle your (personal) data carefully and confidentially. This statement provides further clarification on this.

What are personal data?

Personal data is any information relating to an identified or identifiable natural person. This means that the information either directly concerns someone or can be traced back to that person. The requirement that it must concern a natural person means that data about deceased individuals or organizations is not considered personal data. Examples of personal data include: your name, address details, and phone number. Sensitive data such as someone's race, religion, or health information is also referred to as special categories of personal data. These require extra protection.

From whom does Ormitax Solutions B.V. process personal data?

Ormitax Solutions B.V. processes personal data from its clients and relationships. This is part of Ormitax Solutions B.V.'s business operations.

For what purposes does Ormitax Solutions B.V. use your personal data?

TThe personal data you provide to Ormitax Solutions B.V. will only be processed for the following purposes:

• To comply with the requirements of the Anti-Money Laundering and Anti-Terrorist Financing Act (WWFT).

• To carry out agreed work in a proper, efficient, and effective manner.

• To contact you in relation to our services.

Ormitax Solutions B.V. uses personal data only for these purposes and will never share personal data with third parties without your consent or based on another legal basis. If Ormitax Solutions B.V. is allowed to share the data with your consent or based on another legal basis, Ormitax Solutions B.V. will impose the same protection and security measures on the third party as it applies to its own practices.

Legal grounds for processing

Processing occurs based on one of the following grounds:

• The processing is necessary for the conclusion and execution of the agreement between you and Ormitax Solutions B.V.

• The processing is necessary to comply with a legal obligation.

• You have given your explicit consent.

Which personal data does Ormitax Solutions B.V. process?

Ormitax Solutions B.V. processes the following personal data:

• First and last name

• Copy of passport (if applicable)

• Job title and professional titles

• Company name

• Contact and billing address

• Email address(es)

• Phone number(s)

• Date of birth

• Gender

• Financial information (if necessary for service execution and/or billing)

• Any other information you have voluntarily provided to us

Ormitax Solutions B.V. does not process personal data that it has not directly obtained from you.

How does Ormitax Solutions B.V. handle your personal data?

When processing personal data, Ormitax Solutions B.V. adheres to the rules set forth in privacy legislation. This means that Ormitax Solutions B.V. only collects and processes personal data if there is a legal basis and a purpose for it. Only the personal data that is necessary is collected, and it will be processed only for that specific purpose. Ormitax Solutions B.V. ensures that the nature of the personal data is considered and, based on this, determines an appropriate level of technical and organizational security. You can therefore trust that Ormitax Solutions B.V. handles personal data carefully, securely, and confidentially.

Confidentiality

Ormitax Solutions B.V.'s services require that Prof. Dr. J.W. Bellingwout LLM (including secretarial support) has access to your personal data. To ensure the protection of your personal data, Ormitax Solutions B.V. ensures that individuals do not have access to your personal data until they have signed a confidentiality agreement. This requires those involved to keep your personal data absolutely confidential and to handle the information you entrust to Ormitax Solutions B.V. with care. It is important to know that only authorized personnel may process your data.

Access and correction of your data

Ormitax Solutions B.V. collects and processes personal data from you, but this data remains your property. Therefore, Ormitax Solutions B.V. always offers you the opportunity to view the data it holds about you. If the information is incorrect, you may request that it be corrected or deleted. Requests for access, correction, or deletion of your data can be directed to the following email address: j.w.bellingwout@ormitax.com. You can also contact this address for any questions regarding this privacy statement.

Retention period

Ormitax Solutions B.V. does not retain your data longer than necessary for the purpose for which it was obtained. The criteria for determining the retention period are:

• (a) the duration of your agreement with Ormitax Solutions B.V.;

• (b) any legal retention obligation or period; or

• (c) the existence of a (potential) claim or dispute that requires data retention.

Cookies

When you visit the website of Ormitax Solutions B.V., cookies may be placed on your computer, tablet, or smartphone. These are only functional cookies necessary for the website to function properly. Ormitax Solutions B.V. does not use cookies that process personal data.

Changes

Ormitax Solutions B.V. reserves the right to make changes to this privacy statement. It is therefore recommended that you check from time to time to see if anything has been updated.

If you have any questions about the processing of your personal data by Ormitax Solutions B.V. or wish to exercise any of the rights mentioned above regarding your personal data, you can always contact Ormitax Solutions B.V. via the following email address: j.w.bellingwout@ormitax.com.